Email receipts to Concur

Travel and p-card

How to email receipts to Concur

You can take pictures of your receipts and email them to [email protected]. Concur will automatically create expenses for each receipt so you don’t have to create each expense manually.

Email your receipt

Take a picture of your receipt and email it to [email protected]. Be sure to add a subject line.

You can send pictures from your work email or your personal email, but whichever email you use needs to be verified in Concur. Learn how to verify your email address in How to setup your profile in Concur

Concur will create an expense using the information on the receipt. You can add the expense to a reimbursement request or p-card reconciliation.

Add the expense to a request or reconciliation

From the Concur home page, click Available Expenses.

Screenshot of the Concur home page with an arrow pointing to Available Expenses

Scroll past the Manage Expenses section to the Available Expenses section.

Screenshot of an arrow pointing to the Available Expenses section

Yellow thumbtack next to important information

If you paid for an expense with your p-card, you'll see 2 versions of the expense: one imported from US Bank and one imported from your email. You need to combine these before you add them to your reimbursement request or p-card reconciliation.

Select the 2 expenses and then select the Combine Expenses button.

Screenshot of the available sections section with 2 expenses checkmarked and an arrow pointing to the Combine Expenses button

Now the expenses are combined into one and you can add it to your reimbursement request or p-card reconciliation.

Screenshot of the available expenses section with the combined expense highlighted.

Select the expenses you want to add to your reimbursement request or p-card reconciliation. Then click Move to.

Select New Report to start a new reimbursement request or p-card reconciliation. Or select an existing reimbursement request or p-card reconciliation to add the expense to.

Screenshot of the Available Expenses section with 2 expenses selected and a red rectangle highlighting the Move To drop-down menu

If you create a new reimbursement request or p-card reconciliation, you’ll see the report header. Fill in the fields and then click Save.

If you add the expenses to an existing reimbursement request or p-card reconciliation, the expenses will appear in the Add Expense screen.

Screenshot of the Add Expense screen with a red rectangle highlighting the expenses that were added

Be sure to click on each expense to open the data entry screen. You need to double check that Concur pulled the information from the receipt correctly.

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