Greetings, FINET users!
We wanted to let you know of a change in DTS payments, as of October 1, 2024.
Currently, DTS makes IT payments on behalf of agencies against statewide and agency-specific contracts. Payments are originally expended against DTS budgets. A subsequent process credits DTS and bills the applicable agency for the purchase. This back-billing occurs on an IET transaction – those transactions are submitted on a weekly basis without any agency approval. This is not applicable to all IT related contracts and statewide purchases. It’s only applicable to relevant agency IT contracts currently owned by DTS or statewide purchases made by DTS on behalf of an agency. If you are not sure if a particular contract or statewide purchase is part of this, you can reach out to your State Purchasing point of contact.
New Process: DTS contract payments will be initiated by DTS through a PRC, directly charging agency expense budgets on the payment transactions. Those payments will follow existing approval workflows in your agency for similar transactions. DTS will use the agency ELCID in the Accounting Template field of the transaction for coding reference. Invoices will be attached as supporting documentation, providing agencies with greater visibility into IT purchases made on their behalf. The need for a back-billing process will go away, as a result of this change.
PRC Transactions initiated by DTS and routed to agencies for approval will be identified by a DTS prefix (ex: PRC 810 DTS00000001).
Where an agency wishes to update any of the chart of account codes, the agency can reject the transaction and make those updates directly. The transaction can then be re-submitted by the agency. If an agency needs to contact DTS for any reason, for example if there is incorrect documentation attached to the invoice, the agency should email [email protected].
This new process will also apply in SAP Concur, where DTS will have the ability to select an Agency ELCID for an invoice paid by p-card. Where an Agency ELCID is selected, the impacted agency will approve the transaction in SAP Concur before the PBIET is created in FINET. The SAP Concur transactions represent a small percentage of the payments that DTS will now be charging directly to agencies.
If you have any questions about the change in process, please reach out to [email protected].[email protected].