This morning, we hosted a comprehensive training session on Labor Distribution Profiles (LDPRs) as part of the Vantage Payroll transition. The session provided valuable insights into how LDPRs function within the new system and clarified the responsibilities of agency staff in managing payroll accounting. Below are training resources (including the recording from this morning’s training session). Some informational highlights are included in this communication as well.
Training Resources
To support continued learning and reference, the following materials are now available:
- LDPR quick reference guide
- Mastering Labor Distribution Profiles (LDPR)
- LDPR forum power point
- Training Recording
- Gemini notes
What is an LDPR?
A Labor Distribution Profile (LDPR) is a five-character alphanumeric code that represents a string of Chart of Account elements. It serves as the default “cost center” for a position, directing the payroll system to the appropriate financial coding. In Vantage Financial, an LDPR is comparable to an Accounting Template (ACTPL) or an ELCID.
During the training, attendees learned how to:
- Identify a Position ID using the Employee Position Maintenance (EPM) screen.
- View the LDPR associated with a position through the Position Status Maintenance (POSM) screen.
- Understand the relationship between EINs, Position IDs, and LDPRs.
- Navigate common scenarios, including:
- Creating a brand-new position.
- Changing the underlying coding of an LDPR.
- Updating the LDPR code for an existing position.
- Managing LDPRs for vacant positions.
The Vantage Shift: New Ownership Model
With the transition to Vantage, responsibility for default accounting coding has shifted:
- Previously: HR managed default accounting coding behind the scenes.
- Now: Agency Budget Officers and Payroll Accountants are responsible for establishing and maintaining LDPRs.
This change empowers agencies with greater control and helps ensure financial accuracy at the source.
A few important reminders:
- Agency Budget Officers are the primary contacts for determining the correct LDPR.
- The LDPR “1P” is a default code assigned when no specific coding existed previously and should be updated to another LDPR code (either with an existing or new LDPR).
- A single LDPR can be assigned to multiple positions. Any changes to the underlying coding will impact all positions/employees associated with that LDPR.
- The C259 Payroll Report can be used as a current workaround to identify default LDPRs for employees. Payroll reports are accessible by all payroll security roles.
- An enhanced LDPR Report is currently in the design phase to provide more comprehensive visibility.
- Positions tie to a home unit and home department. LDPRs are only tied to a home department and not to a home unit.
- The system will validate that the LDPR is available. LDPRs are unique, based on home department and LDPR code. If you try to use a LDPR code that already exists, the transaction will throw an error and will not let you validate the transaction.
- There is a caveat where a LDPR with a later “Effective Date” than the initial LDPR will modify the previous LDPR with the same code. I.e a LDPR dated 1/1/2026 that has a new LDPR created with the same code effective 7/1/2026 will maintain the first LDPR active 1/1/2026 – 6/30/2026 and the new LDPR will override everything starting on 7/1/2026
- LDPRs “blend” with input COA on a timesheet. The LDPR will pull in any COA element that is not specifically overwritten. (i.e. if you input an Activity Code on your timesheet, the LDPR will populate other COA, such as Fund, Dept, Appr and Unit).
- LDPRs should not include an Object code. Object codes are inferred by configuration in Vantage Payroll.