Rollout instructions for new fiscal year

July 2, 2024
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Greetings, FINET users!

Happy July! A friendly reminder that tomorrow, July 3rd is the last day to mark documents in period 12. Month-end reports will happen tomorrow.

We’d also like to note, at the end of the fiscal year there may be valid purchase orders for which departments have not received the ordered items.

The Division of Finance provides a process for automatically moving (rolling) those purchase orders and the associated encumbrances to the “New” fiscal year. Purchase orders not identified for this process will be canceled (lapsed) as part of the year end close.

 Process

  1. Every Monday until August 26th, The Division of Finance runs a job that populates the Roll/Lapse Summary Pre-Selection (RLPSS) table with the current, old year outstanding purchase orders.
  2. Users access the RLPSS table and highlight the purchase order they want rolled to the new year.
  • In the FINET search bar, type in RLPSS.  It will bring up the  Roll/Lapse Summary Pre-Selection table.
  • Enter search criteria.
  • Choose the document you want to roll by checking the box on the appropriate line.
  1. Select Approve Selected Document for Roll
  • You find this step in the 3-dot menu on the right side on the dark blue line… select related actions… there is a list of 5 actions to choose from
  1. Repeat steps 2 and 3, as needed.
  2. Every Friday until August 23rd, the Division of Finance runs a job to close out the purchase orders marked for roll, and create corresponding new year purchase orders while removing the rolled purchase orders from the table. One final run will happen at 5 PM on Monday, August 26th, which will be the last opportunity to roll documents before they are lapsed the next day, August 27th.

If you are experiencing issues rolling items in FINET, please contact us at [email protected].