Policy
FIACCT 08-02_00 Inventory – Inventory Control – Transfer Request (TQ) Process
Effective: March 16, 1998
Revised:
Purpose
This policy describes the FINET policies and procedures for performing the Stock Transfer Request (TQ) Process, which is the vehicle used to transfer goods from one warehouse to another warehouse. The TQ process allows the consumer to request stock items for future use with no accounting consequences.
Background
The TQ Transaction begins the transfer process by indicating a need for particular stock items by a requesting warehouse/consumer. A TQ Transaction is created through on-line data entry or through the Replenishment process. The Replenishment process generates a TQ Transaction which is posted on FINET. The TQ Transaction sets up the transaction ID number that will be used concurrently throughout the 3-step transfer process.
If the requested quantity on the TQ is not available in the warehouse, the TQ Transactions will process through Back-Order Servicing. The stock items continue to be valued and accounted for as a state asset on FINET Inventory Control but are transferred to another warehouse for storage and future use. The TQ Transaction is stored on the Document Listing (SUSF) Table until the PI process prints the transaction on the issuing warehouse PI report.
Policy
The verification and validation of the TQ Transactions will be performed at each warehouse.
Procedures
Responsibility
Action
Consumer
1. Determine anticipated needs and the desired method to realize those needs. For those items not covered by the replenishment process, perform the steps as follows:
a. Access/enter a Transfer Request (TQ) Transaction.
b. If unable to access FINET, FAX, mail and/or hand carry a TQ form to the warehouse personnel.
Warehouse Personnel
2. Access/enter Transfer Request forms that are received through FAX, mail or hand carried that have not been previously entered.
Back Order Servicing
Back-Order Servicing is performed by the system. Items requested on a Stock Requisition (SR) Transaction or TQ Transaction that are not available on FINET will post to the Open Stock Requisition Header (OSRH) Table with a status of P (partial) or F (full).
When back order servicing is performed, partially filled requisitions are serviced before fully back ordered requisitions. Back ordered quantities are compared to the available quantities. If the available quantity is greater than zero, the back order is serviced. The records are posted to FINET and are stored until the PI process occurs.
3. Refer to the Pick and Issue (PI) Procedure.