FIACCT 08-01_02 Inventory – Inventory Control – Pick and Issue (PI) Procedure

Effective: March 16, 1998
Revised: June 1, 2009
Reviewed: June 1, 2009

Purpose

This policy describes the inventory control policies and procedures for performing the Pick and Issue (PI) process. This is the process that produces the Pick and Issue (PI) ticket used to assist warehouse personnel in picking requested material from the shelf.

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Background

Consumers request material for anticipated needs through the means of a Stock Requisition (SRQ) transaction or Transfer Request (TRQ) transaction. These are posted to FINET immediately upon transaction.

Š FINET flags those items that are available by placing them in a reserved status.
Š The back order servicing process places items that are not available from the requesting warehouse on back order status.
Š The PI process prints a pick ticket and generates an associated Issue Confirmation (CI) transaction for each SRQ transaction which has reserved stock items.
Š The Pick and Issue ticket serves as the source document to be signed by the consumers when they
receive the items.

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Policy

The Pick and Issue Ticket will be produced and distributed at each warehouse on demand as needed. The PI provides a variety of options:

Š Print New Pick Tickets – The PI transaction submits the Inventory Pick and Issue Order (IN80), which prints pick tickets for selected SRQ and TRQ transactions for the specified warehouse. This option will produce a CI Transaction with a “Hold” status. With the CI scheduling status set to “Hold”, the consumer must later schedule the transactions for processing through the “Schedule Confirmation Issue Documents” option listed below, or manually schedule them according to FINET requirements.

Š Print New Pick Tickets and Schedule CI Docs – This option performs the same function as the first, except the CI transactions are scheduled for processing during the next nightly cycle. Use this option when picked quantities are confirmed the same day they are picked.

Š Reprint Pick Tickets –This option reprints unconfirmed picks only. CI transactions and reserved items will not be created and/or updated. The scheduling status of the CI transaction will not change.

Š Schedule Confirmation Issue Documents – All SRQ transactions that were picked on a specific date will be processed, and CI transactions scheduled.

When choosing any of the three options listed previously, the consumer must also decide to print one of the options listed below:

Š All Stock Requisitions and Transfer Requests – Pick tickets for all stock and transfer requisitions that meet the specified criteria;

Š Specific SRQ/TRQ Document Number – A single pick for a selected stock requisition.

Š Specific Delivery Date – A pick ticket for each requisition to be delivered on a specific date. Walk-in requests for items that are not available can be entered into the system at the requester warehouse as a TRQ transaction.

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Procedures

Advanced Orders

Immediate Orders

Inventory Control