Policy
FIACCT 03-01_10 Budgets – creating
Effective: July 1, 1994
Revised: February 19, 2021
Reviewed: March 27, 2021
Purpose
To provide step-by-step procedures for creating appropriation budgets.
Procedures
Responsibility
Action
Department
Prepare annual appropriation requests in accordance with instructions provided by the Governor’s Office.
Governor’s Office of
Planning and Budget
Review departmental requests and prepare Governor’s budget.
Office of the Legislature Fiscal Analyst (LFA)
Prepare analyst’s budget.
Legislature
Authorize department appropriations.
Division of Finance
1. Collaborate with the LFA to assign line item codes and Appropriation Codes, which match up to the line item codes and Appropriation Codes funded in the Appropriations Acts.
2. Distribute the existing Appropriation Class and Appropriation Code tables in FINET to departments for review on an annual basis.
Department
1. Review line item codes and Appropriation Codes assigned by the Division of Finance.
2. Request necessary modifications or additions to line item codes and Appropriation Codes from the Division of Finance.
Division of Finance
1. Finalize the Appropriation Class (APCLS) and Appropriation Unit (APPR) tables based on department input.
2. Prepare and distribute to departments: instructions, schedules, and support materials to be used in the preparation and review of appropriation budgets.
Department
1. Review the appropriation budget schedule provided by the Division of Finance for each line item of appropriation in accordance with established procedures and annual instructions provided by the Division of Finance.
2. Return forms with necessary appropriation budget changes to the Division of Finance no later than the date specified in the annual instructions. If there are no changes, no action is required.
Division of Finance
1. Review the appropriation budget schedules to ensure that all appropriated funds have been included and that all Appropriation Code amounts tie back to appropriations bills.
2. Work with departments to see that necessary corrections are made.
3. Enter and post all appropriation budget transactions into the FINET system.
4. Verify that all transactions have posted correctly.
5. Make correcting entries for any errors that may have occurred.
Department
1. Review appropriation budgets online using the Appropriation and Allotment Budget (BQ31) table in the FINET system.
2. Report any problems to the Division of Finance.
Division of Finance
1. Work with departments to correct any problems that have been identified.