FIACCT 15-02_11 Project Accounting – Project Phase Entry & Modification

Effective: July 1, 1994
Revised:

Purpose

This policy identifies the procedures and responsibility for the initial input and subsequent modification of elements on the Project Phase Table (PRPH).

Procedures

Responsibility

Action

For the initial entry or modification of a phase code.

Departments

Determine the code value and the description of the phase to be added to the table for new entries, and ensure that it is not already on the table. For the modification of an existing entry, the only data that can be modified is the Phase Description, Short Description or Construction Indicator. Complete the Project Phase Table Addition and Modifications form and forward it to the Division of Finance. The Project Phase Table Form and instructions for completion are presented in this section of the manual.

Division of Finance

When the Project Phase Table Additions and Modifications form is received, review for completeness. If either the addition or modification can be made, update the table and notify the requestor that the entry is completed. If the addition or modification cannot be made, notify the requestor and state reason that entry cannot be made. The Project Phase Table data entry instructions are presented in the Internal Finance manual.