Reimbursement for camping 

Travel and p-card

How to get reimbursed for camping as lodging

If you decide to use camping as your lodging while traveling, your reimbursement method depends on whether the campground provides sufficient documentation for a reimbursement request.

Camping with sufficient documentation of payment

If you stay at a campground that charges fees and provides sufficient documentation as required by Policy 10-6-B, you will be reimbursed the actual cost up to per diem (Policy 10-8-F2).

To claim this reimbursement:

  • Use the expense type 6006/6056 - Lodging Reimbursement on the reimbursement request in Concur.
  • Select camping under the vendor list.
  • Attach the required documentation and complete all other necessary fields.
  • Submit the reimbursement request as normal.

Camping without sufficient documentation of payment

If you stay at a campground that does not charge fees or provide sufficient documentation as required by Policy 10-6-B, you can receive a taxable allowance of $25 per night (Policy 10-8-F3). This allowance must be reported to payroll so that the amount can be added to your taxable income to comply with IRS regulations.

To claim this allowance:

  • Use the expense type 6006/6056 - Friends, Family, & Camping Allowance on the reimbursement request in Concur.
  • Complete all other necessary fields. 
  • Submit the reimbursement request as normal.

State Finance will be notified if you complete all the steps above, and they will report the taxable income to payroll for you.

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