Policy
FIACCT 15-04_10 Project Accounting – Project Master Initial Entry
Effective: July 1, 1994
Revised:
Purpose
This policy identifies the procedures and responsibility for the initial project set-up using the Project Master (PJ) transaction.
Background
The project master (PJ) transaction is used to establish a new project in FINET complete with budgetary and descriptive information. A project master transaction must be accepted before any accounting transactions that reference that project will be accepted. The initial entry of the project master transaction, will establish:
Valid project, subproject, and phase codes; project descriptive information such as start and end dates; subproject/phase, including how the project is to be funded; a funds edit control option indicating whether expenditure budget control in addition to the normal appropriation control and expense budget control will be placed on the project.
Procedures
Responsibility
Action
For the initial set-up of a project.
Departments
Determine the project code and the subproject(s) and phase(s) and associated data needed to establish the project. The project and subproject codes are unique by agency (department). The phase codes are statewide and must be valid on the Project Phase Table. The Project Phase Table is discussed in this section of the manual under User-Maintained Tables.
Complete the PJ transaction and process into FINET.
Division of Finance
Maintain the Project Phase and Project Status tables in accordance with policy.