Payments
Policy
FIACCT 05-03_01 Payments – Travel fringe benefits – mass transit
Effective: April 7, 1997
Revised: June 25, 2020
Reviewed: June 25, 2020
Purpose
This policy defines the policies and procedures for paying mass transit expenses to state employees.
Policy
A. Agencies have the option to reimburse employees for actual mass transit expenses not to exceed $270 per month.
B. Reimbursement of mass transit expenses is non-taxable if the above limit is not exceeded.
Procedures
Responsibility
Action
Employee
Complete and submit to your agency a signed Employee
Reimbursement/Earnings Request, Form FI 48, with the mass transit receipt attached. The form is available at http://www.finance.utah.gov/forms.
Originating Agency
- Pre-audit the form in accordance with the above policy and approve or disapprove the payment.
- Enter the approved reimbursement information into the FINET System as a GAX or PRC.
- Maintain a file of entered documents with the supporting documentation attached for post-audit review.
Division of Finance
- Process the payment information.
- Post-audit in accordance with state policy.