P-card help
Travel and p-card
Learn more about p-cards
Purchasing cards, or p-cards, are issued to employees who need to make authorized business purchases. Learn how to apply for a p-card, how to reconcile your p-card, and get answers to common questions.
Agencies should consider issuing p-cards to employees who travel frequently to reduce the need for cash advances, to simplify accounting for travel reimbursements, and for the traveler’s convenience.
Learn p-card policy
Anyone who has a state issued p-card is responsible to understand all policies related to p-cards and making purchases. Read through our p-card policy page if you’re an agency site coordinator, if you supervise someone with a p-card, or if you’re a p-card holder yourself.
Apply for a p-card
If your agency has decided you need a p-card, follow the steps below to apply.
Complete small purchase training
To get a p-card, you’ll first need to complete the Small Purchase Training. Remember to request a certificate of completion because you need to give it to your agency site coordinator (the person assigned to oversee your agency’s p-card program) before you can fill out the application.
Fill out a p-card application
Every applicant needs to fill out the p-card application. The application includes a cardholder agreement, so be sure to read through the section of the application labeled Agreement to Accept the U.S. Bank Visa Purchasing Card. P-card applications need to be signed by you, your supervisor, and the agency site coordinator.
Email the p-card program administrator
Give your certificate of completion and p-card application to your agency site coordinator. They’ll email both documents to the p-card program administrator at pcard@utah.gov. The p-card program administrator will review your application for completeness and submit it to US Bank. US Bank will then process the application and send the p-card to the address provided on your application.
P-card reconciliation
P-card reconciliation is the general term for making sure p-card transactions are accounted for correctly. P-card holders reconcile their p-cards in Concur each month by creating a report and adding their p-card expenses and receipts from the month to the report. Read our p-card reconciliation policy to learn the rules, and then visit our Concur help page to learn how to reconcile your p-card.
Frequently asked questions about p-cards
Learn more about p-cards by reading these frequently asked questions.
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