Utah Department of Administrative Services

Accomplishments

It is because of a dedicated staff of public servants, the Division of Finance is able and pleased to share the following:
 
Fiscal Year 2012 Highlights
 
♦   Utah's Annual Comprehensive Financial Report (CAFR) - Reduced the time it takes to produce the Comprehensive Annual Financial Report (CAFR) by three weeks, from 141 days to 120 days. A reduction of approximately 15%. Second fastest state in FY2011 behind New York at 116 days. The average among states was 196 days.
 
♦   National Awards - Utah earned the Certificate of Achievement of Excellence in Financial Reporting from the Governmental Finance Officers Association for the 27th consecutive year.
 
♦   Internal Control Program - Implemented the first stages of a statewide Internal Control Self-Assessment Plan to help agencies evaluate and strengthen their internal controls.
 
♦   FINDER - Collected $13.33 million in debts through the FINDER system, including $1 million owed to the IRS.
 
♦   Collections - Collected $5.4 million in receivables, fees, and interest through the Office of State Debt Collection that would otherwise have been written off.
 
♦   FINET Productivity - processed 1,711,447 documents in FINET and handled 6,311 calls through the Help Desk.
 
♦   Card-Based Vendor Payments - Implemented a card-based vendor payment program with U.S. Bank that will increase efficiency and return income to the State through rebates.
 
♦   P-Card Rebates - Issued $108,532 in rebates on p-card purchases to state agencies and $16,609 to participating local governments.
 
 
The Finance Division is continually improving the efficiency and effectiveness of operations. Some of the project successes within the past year were:
 
•   Vendor Credit Card Payments - Implemented a program using US Bank to provide vendors with the option to be paid by credit card. This program is designed to offer convenience to the vendors while lowering our costs and returning revenue to the state via rebates.
 
•   Statewide Internal Control - Started a program with state agencies for assessing, reporting and monitoring internal controls. Cash disbursements and cash receipting have been addressed so far with plans to move into other areas.
 
•   Data Security - In conjunction with the Department of Technology Services, moved Finance's servers behind an internal firewall to enhance data security. Also implemented a data security strategy and began risk assessments for our systems.
 
 
Leadership within the Division:
 
»   Marcie Handy, Assistant Comptroller, Division of Finance, Past Chair, 2012 Utah Government Auditors Association (UGAA).
 
»   Brenda W. Lee, Assistant Director, Division of Finance, 2012-2013 President, Northern Utah Association of Government Accountants (NUAGA).
 
»   John C. Reidhead, Director, Division of Finance, Board Member, 2012-2013 National Association of State Comptrollers (NASC).
 

Staff Directory

Director
Accounting Operations/Disbursements
Consolidated Budget and Accounting
Financial Reporting
FIS - Financial Information Systems
Office of State Debt Collection
Payroll

DIRECTOR

Title / Responsibility

Name

E-Mail Address

Phone

Division Director

John Reidhead, CPA

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801-538-3020

Assistant Director

Brenda Lee, CPA

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801-538-3102

Administrative
Secretary

Barbara Sutherland

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801-538-3020

Transparency Coordinator

Darrell Swensen

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801-538-3059

IT Manager

Sam Howlett

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801-538-3033

 

 

 

 

ACCOUNTING OPERATIONS/DISBURSEMENTS

Title / Responsibility

Name

E-Mail Address

Phone

Accounting Operations Manager

Rick Beckstead, CPA

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801-538-3100

 Accounting Technician

Anne McNally

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801-538-3153

Receptionist/Acct Tech

Jennifer Hardy

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801-538-3082

 

 

 

 

DISBURSEMENTS

Title / Responsibility

Name

E-Mail Address

Phone

Disbursements Supervisor

Cynthia Bowers

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801-538-1499

Contract Analyst

Sheri Witucki

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801-538-3088

Tax Garnishments

Cindy Antonsen

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801-538-3201

Warrant Copies/Office Clerk

Arcy Lopez

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801-538-3113

 

 

 

 

ACCOUNTING OPERATIONS

Title / Responsibility

Name

E-Mail Address

Phone

Accounting Operations Supervisor

Brandon Bagley

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801-538-3110

Compliance Auditor

Arleen Hearld

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801-538-3107

Compliance Auditor

 

 

801-538-3089

Vendor Table
Maintenance

Cathy Wann

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801-538-3112

Financial
Analyst

Jill Ressler

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801-538-3490

 

 

 

 

INTERNAL CONTROL

Title / Responsibility

Name

E-Mail Address

Phone

Internal Control Manager

Dean Eborn, CPA

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801-538-3450

Internal Control Accountant

John Baylis, CPA

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801-538-3747

 

 

 

 

OFFICE OF STATE DEBT COLLECTION

Title / Responsibility

Name

E-Mail Address

Phone

OSDC Manager

Robert Johnson

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801-538-9645

 

 

 

 

PURCHASING CARD

Title / Responsibility

Name

E-Mail Address

Phone

Purchasing Card Coordinator

Matt Jenkins

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801-538-3615

 

 

 

 

FINANCIAL REPORTING

Title / Responsibility

Name

E-Mail Address

Phone

Assistant Comptroller

Marcie Handy, CPA

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801-538-1678

 

 

 

 

FINANCIAL REPORTING

Title / Responsibility

Name

E-Mail Address

Phone

Financial Reporting
Manager

Darin Janzen

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801-537-9081

Special Projects Accountant. Nonmajor Special Revenue Fund Accounting.

Joey Palmiotti

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801-538-3196

Single Audit, Grant Accounting

Lynn Bodrero, CPA

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801-538-3119

Internal Service Fund, Expenditure Object Code Setup, Statewide Cost Allocation Plan II

Lynda McLane, CPA

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801-538-3098

Trust and Agency Fund Accounting, Cash Balance Monitoring

Deborah Memmott

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801-538-3171

General and Major Special Revenue Fund Accounting, Legislative Monitoring, New Fund Setup

Julie D'Alesandro, CPA

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801-537-9263

Comp & Excess Pools, Court Surcharge Allocation, Term & OPEB Pools

Mark Knowlden, CPA

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801-538-1715

Transportation Fund Accounting, Bond and Debt Service Accounting

David Burgoyne

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801-538-9532

 

 

 

 

FINANCIAL TRANSACTIONS

Title / Responsibility

Name

E-Mail Address

Phone

Financial Transactions Manager

Robert Miles

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801-537-9016

Payment Tracking System, Bank Reconciliations, Credit Card Setup & Monitoring

Amanda Hensley

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801-538-3126

Fixed Assets Accounting, Lease Accounting

Scott Blackham, CPA

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801-538-3129

Cash Management Improvement Act (CMIA) Monitoring

Ryan Huntsman

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801-538-3128

Revenue and Receivable Accounting, Dedicated Credit Monitoring, Revenue Source Code Setup, AR Exemptions

Gary Morris, CPA

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801-538-3371

Loan Accounting

Robert Melendez

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801-538-3325

Loan Servicing

Susan Lundquist

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801-538-1683

 PCI Compliance Coordinator

 Cory Weeks

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801-538-3173

FINANCIAL INFORMATION SYSTEMS

Title / Responsibility

Name

E-Mail Address

Phone

Financial Information Systems Manager

Jerry Gearheart

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801-538-1023

FINET Help Desk

 

 

801-538-9690 

FINET Security

 

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SYSTEM OPERATIONS SUPPORT TEAM

Title / Responsibility

Name

E-Mail Address

Phone

Systems Operations Support Supervisor

Marci Soper

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801-538-1720

Systems Operations
Support Accountant

Emalee Gonsalves

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801-538-3130

Help Desk Coordinator

Ken Roner

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801-538-3796

Systems Training
Coordinator

Larry Simpson, CPA

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801-538-3092

Systems Trainer

Brook McElmurry

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801-538-9626

 

 

 

 

 

 

 

 

QUALITY ASSURANCE TEAM

Title / Responsibility

Name

E-Mail Address

Phone

Quality Assurance
Supervisor

Evan Taylor, CPA

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801-537-9056

Quality Assurance Accountant

Jeff Smith, CPA

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 801-538-3794

Business Analyst

Stephanie Burnham

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801-538-3497

Senior Business Analyst

Michael Persson

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801-538-3746

 

 

 

FIS TECHNICAL SUPPORT

Title / Responsibility

Name

E-Mail Address

Phone

Systems Technical Supervisor

 

 

801-538-3239

Programmer Analyst

 

 

801-537-9067

Programmer Analyst

Rick Haddon

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801-538-3793

Programmer Analyst

Danny Call

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801-538-3718

Database Administrator

Layne Shreeve

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801-538-3122

 

 

 

 

DATA WAREHOUSE SUPPORT

Title / Responsibility

Name

E-Mail Address

Phone

Programmer Analyst

Wayne Frewin

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801-538-3691

Programmer Analyst

Mary Lee Hickey

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801-538-3273

Database Administrator

Drew Penrod

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801-538-3667

 Programmer Analyst

 Rony Rojas

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801-538-9733

PAYROLL

Title / Responsibility

Name

E-Mail Address

Phone

State Payroll
Coordinator

Mark Austin

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801-538-3023

Assistant Payroll
Coordinator

Pam Borman

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801-538-3121

Payroll Garnishments/
Child Support/Tax Levies

Lori Benton

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801-538-3120

Payroll Trainer/Tester

Crisanta Gwilliam

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801-538-3125

Terminations/Retirements/
Dual Employment

Lindsay Kibler

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801-538-3124

Payroll Deductions/
W2s/W4s/Direct Deposit

Sonia Smith

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801-538-3279

Payroll Help Desk/Problem Resolution

 

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801-538-3056

Scanned Payroll forms and Payroll questions

 

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All Payroll forms including security requests

 

FAX

801-538-3244

 

 

 

 

PAYROLL TECHNICAL TEAM

Title / Responsibility

Name

E-Mail Address

Phone

Systems Technical Supervisor

Kim Gavin

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801-537-9015

Programmer Analyst

Mike Duffin

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801-538-3135

Programmer Analyst

John Harley

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801-537-9176

BASIS Support/DBA

Greg Berensen

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801-538-9783

 

 

 

 

CONSOLIDATED BUDGET AND ACCOUNTING

Director

David D. Williams Jr

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801-538-3293

DAS Internal Service Funds Manager

Douglas G Stout

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801-538-3311

Transaction Group Manager, Appropriated Budgets and Accounting Services

 Loretta A Tatum

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 801-538-3160

DFCM ISF contract payments, all CR's except Fleet, Surplus, &  Travel 

 Patricia Cormey

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 801-538-3274

DFCM ISF contract payments, Archives, EDO, JCC and OIG Payments, Finance Admin Payments, Risk Management payments

 Kathleen Clements

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 801-538-3217

DFCM ISF payments, DFCM, EDO, Archives, Finance Pcards

 Julie L Thompson

 

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 801-538-3288

Fleet Services

 Patricia Allen

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801-538-3209

Fleet Services, Purchasing/General Services, Finance Admin & Risk Management. 

Lynn T Webb

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801-538-9672

Fleet Services

Mark J Yeschick

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801-538-3685

DFCM Construction

Natalie S Powell

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801-538-3272

DFCM ISF Budget & Accounting

Patricia M Gillins

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801-538-3549

DFCM Construction

Roger D Faris

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801-538-3301

DFCM ISF Budget & Accounting

Shirley J Robinson

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801-538-1486

Fleet Services

Tanya N Price

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801-538-3197

Fleet Services

Tracie T Brush

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801-537-9138

DFCM ISF Non contract payments and scanning

 Naomi Tabin

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 801-538-3289

 

 DFCM Construction payments

 Stephen Buttars

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 801-538-3183

 

Fleet Services, Fleet, Surplus, & Travel CR's

Ashley Vitley

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801-538-3158

 

About Us

Division of Finance - Our Mission:

Providing fiscal leadership and quality financial systems, processes and information.
  

Division Goals

Short Term:
  1. Complete the upgrade of the FINDER system
  2. Implement a travel module in the Payroll system

 

Long Term and Ongoing:
  1. Focus on Data Security
  2. Expand Internal Control Program statewide
  3. Implement an Automated Payables system for the State
     

Division Organization

 

Responsibilities

The Division of Finance is a division in the State of Utah Department of Administrative Services. We are organized into five programs (Accounts Payable, Financial Reporting, Financial Information Systems, Payroll, and Technical Services) which all work to accomplish the following key functions:

  • Develop, operate, and maintain accounting systems to: control spending, safeguard state assets, comply with federal requirements, and provide management information
  • Produce the state’s audited Comprehensive Annual Financial Report (CAFR)
  • Ensure compliance with generally accepted accounting principles
  • Ensure compliance with state financial laws
  • Control the hundreds of unrestricted and restricted funds, including trust funds
  • Review all state contracts and monitor compliance with financial terms
  • Process payments for state vendors and contractors
  • Process the state’s payroll
  • Service loans issued by various state agencies
  • Calculate surplus funds at yearend for the State
  • Account for all state revenues collected by all agencies
  • Comply with and provide reporting to federal government agencies, including the IRS, Social Security Administration, Treasury Department, and others
  • Monitor the reconciliation of the state’s cash balance between the bank accounts and the statewide accounting system
  • Prepare the statewide cost allocation plan
  • Negotiate and monitor the State and Federal Cash Management Agreement
  • Provide a data warehouse of financial information for agency personnel to use in decision making
  •  

Contact Information

Division of Finance (Main Office)

450 N. State St.
2110 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201

Phone: 801-538-3082
FAX: 801-538-3244
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

State of Utah Payroll

450 N. State St.
2110 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201

Payroll Information:  801-538-3056
Direct Deposit:  801-538-3116
Garnishments/Bonds:  801-538-3120
Terminations/Dual Employment:   801-538-3124
Troubleshooting Time/Leave:  801-538-3125
Security:  801-538-3135
FAX:  801-538-3244

Accounts Payable

450 N. State St.
1140 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201

Disbursements:

450 N. State St.
1135 State Office Building
Phone:801-538-3200
FAX: 801:538-3562
Payment Research:801-538-3200

Corporate Travel Office

450 N. State St.
1170 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201
Phone: 801-538-3350
FAX: 801-538-3485
Conference and Meetings:   801-538-3109

Finance Data Warehouse

450 N. State St.
2110 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201
Phone: 801-538-3530
FAX: 801-538-3244

Financial Information Systems

450 N. Sate St.
2110 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201
FINET Help Desk
Phone: 801-538-9690
FAX: 801-538-3244

Financial Reporting

450 N. State St.
2110 State Office Building (directly north of State Capitol; enter on second floor)
Salt Lake City, Utah 84114-1201
Phone:  801-538-1678
FAX:  801-538-3244

Server: .utah.gov | finance.utah.gov